Environment (ISO 14001) and Cleanroom (ISO 13485)

These two tabs collect the records auditors ask for and nothing else stores: where the waste went, how much carbon you emitted, and whether the room you produced in was clean that day. They are the Environment and Cleanroom tabs of the Production window.

⚠ This module will not invent numbers for you

The emission-factor table starts empty, and the cleanroom limits arrive as an editable seed. The reason is the same: a number baked into the code produces a wrong report a year later and cannot be defended in an audit. Below you will find how to fill in both.

1. The waste log

Write one line for every waste shipment: what, how much, which class, how it was disposed of. There are three classes: hazardous, non-hazardous, inert.

🚛 Hazardous waste requires a document

When you pick the hazardous class, the carrier company and transport document number fields become mandatory; the system will not accept a record without them. Shipping hazardous waste without a document is a legal violation, and a system that keeps records should not make it easy.

The three tiles at the top give the number auditors actually ask for: not total waste but the recovery rate. Recovery, recycling and composting count towards it; landfill and incineration do not. If your older records contain hazardous waste without a document, they are counted in a yellow warning at the top of the page — they are not hidden.

2. Emission factors — fill this in first

The carbon calculation is a single multiplication: consumption × emission factor = kg CO₂e. As long as the factor table is empty, the carbon tab stays empty too. Three things are mandatory when you enter a factor:

Field	Why it is required
Source	Where you took the factor from — DEFRA, IPCC, a national grid factor… Without it your report cannot be defended in an audit.
Valid year	Factors are updated every year. Without the year nobody can tell which revision was used.
Scope (1 / 2 / 3)	1 = what you burn yourself (boiler, vehicle fleet), 2 = purchased electricity/heat, 3 = indirect (transport, waste disposal, purchased goods). A total without scopes is accepted nowhere.

3. Carbon footprint

When entering consumption, pick the factor first; the scope and unit come from it. If you pick no factor the record is still written, but it does not enter the total and appears with its reason in the "not linked to a factor" list under the report.

📉 Why we do not count it as zero

Counting factorless consumption as zero makes the total look lower than it is — that is the fastest error to find in an ISO 14001 audit. This is why the system shows the total and the missing list together; do not report that number before you complete the gaps.

On both tabs the ⤓ CSV button at the top right exports the selected date range. The carbon CSV also writes the factor sources used below the total — that is the first thing an auditor asks about.

4. Cleanroom: defining the room and its limits

First open the room from the Rooms and limits tab: code, ISO class (1–9) and occupancy state. You may also enter temperature, humidity and minimum pressure-difference limits. Saving the same code again updates the room; it does not create a second one.

Occupancy state determines how a measurement is read: as-built (empty, installed), at-rest (equipment running, no staff), operational (production under way). The same room is dirtier operational than at-rest; without recording which state you measured in, the number means nothing.

📏 Always verify the limits

Class limits are written from ISO 14644-1 as a seed, and every row carries a "verify" note. There are two reasons: the 2015 revision of the standard changed some cells, and your customer contract may impose a stricter limit than the standard. Do not trust this table before comparing it with the edition in force — a wrong limit means a wrong "conforming" stamp.

5. Entering a measurement and closing a breach

On the Measurements tab pick the room and the occupancy state, then type the particle counts you read from the counter into the matching size boxes. A size you leave blank counts as not measured; do not type zero. The comparison is done on the server — you do not calculate anything.

If a limit is exceeded, the record stays as a red card and the badges show which size went over. You cannot delete this record — you write its decision. The decision is a choice (cleaning, filter change, lot quarantine, measurement error, accepted) and a reason is mandatory beside it. A deleted measurement reads as "data was cherry-picked" in an audit, which is why deletion does not exist.

🕳 No breach is not proof of conformity

The Room status tab counts two things separately: breaches without a decision, and rooms never measured. A room never measured has no breaches either — but it cannot be called conforming. "Last measurement: never" or "40 days ago" tells you more than the breach count. A particle size with no defined limit is not counted as conforming either; it gets its own amber badge.

Related guides: Production · PPAP and SPC · Audit and Gates.